Set the contract once. Track it to the day it's paid.
Retention Track reads the retention already sitting in your accounting ledger, groups it by contract, works out when each half falls due, and tells you before the date passes.
Most of the work happens once, at the start.
Connect your ledger
Log the contract
Chase when it falls due
Nothing is ever sent automatically. Every payment reminder is an explicit action you take. Retention Track prompts; it never acts on your behalf.
Two halves, two dates, one register.
Retention is usually released in two halves: one at practical completion, the other at the end of the defects liability period, typically twelve months later.
You have the whole history.
Every reminder, every date and every response is logged against the contract. If the retention becomes a dispute, you have a documented trail rather than a search through your sent items.
- →Every reminder dated and stored against the contract
- →Escalation contacts recorded alongside the retention balance
- →No statutory adjudication route exists for UK retention, so none is offered
- ✓Nothing leaves the building until you press send
- ✓Every document is yours to read and change first
- ✓The dates come from your subcontract, entered once
- ✓The record stays neutral: withheld, released, and when
Trades this fits well
Anywhere retention is standard and contracts run long enough for the defects period to be forgotten about.
Common questions
Do I need to change how I invoice?
No. Keep invoicing the way you do now. Retention Track finds the retention in what you have already posted, and where you invoiced in full it pushes a credit note so the balance moves to a retention debtor account.
What if my retention goes back years?
That is the normal case. Load the old contracts, and anything still within its release due becomes actionable straight away. Bulk upload is available if there are a lot of them.
Does it work if my head contractor uses different terms?
Yes. You enter the retention percentage, the practical completion date and the defects period from your own subcontract, so unusual terms are handled by entering them once.
Why does Retention Track send reminders in the UK?
Because there is no statutory route for retention here. The Construction Act does not create one, so we work from the dates in your subcontract and chase on those instead of pretending otherwise. A reminder carries no statutory force and no due date, so nothing is ever technically overdue.
Get your retention money back easily.
Set it up once. Ten minutes a week after that.